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Word Merge Field Limitations

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If you believe this post is offensive or violates the CNET Forums' Usage policies, you can report it below (this will not automatically remove the post). The first choice, Letters, is the most common, but you can also create labels, envelopes, email messages, and even a directory you can use for an employee roster, a product listing, A few versions of Word ago, the developers-that-be introduced the Mail Merge Wizard — to the relief of many users. Word uses Jet/ACE SQL to retrieve data from Jet/ACE sources such as Excel, Access, and in some case, plain text files. http://upxpress.net/mail-merge/word-2010-suppress-space-when-a-merge-field-is-empty.php

It seems like 255 is the maximum number of characters it will pull from Excel. Can I change this?This is a discussion on Mail Merge: Text Limitation to 255 Characters? Please try the request again. I am using Word 2007 that I am trying to merge in more than 256 data fields from an excel 2007 file.

Mail Merge More Than 255 Characters

Click Select Recipients in the Mailings tab and then choose the option that fits what you want to do. I have no doubt that many people would even say "that's not SQL". within the Excel Questions forums, part of the Question Forums category; I am having problems pulling the entirety of the text in some of the cells in Excel into the Word If you choose Type New List, a dialog box appears so that you can add new addresses and contact info.

  1. Choose the field name and the comparison setting (for instance, Equal To or Not Equal To) and then choose the data you want the field value to be compared with.
  2. But other transformations might be more difficult.You'll manage it, I'm sure.Kees Flag Permalink This was helpful (0) Collapse - In VBA, LEFT.
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  5. The first time or two you do this, you may want to choose the simulation option so you know how to correct the errors in the merge before you need to
  6. I am using Word 2007 that I am trying to merge in more than 256 data fields from an excel 2007 file.
  7. Thanks very much.
  8. Then write a query (in Access) or functions (in Excel) to finetune the data for each report you want to make from it.
  9. Peter Jamieson View Public Profile View message headers Find all posts by Peter Jamieson Find all threads started by Peter Jamieson « Previous Thread | Next Thread » Thread Tools
  10. As far as Jet/ACE is concerned, Excel 2003 only allowed 255/256 columns.

by Kees Bakker / October 4, 2006 1:09 AM PDT In reply to: Data is imported direct from Manufacturer then probably Excel and Access can import also. Notice that the restrictions described here are different on some language Word versions. Click Address Block to add a set of address fields to the document or click Greeting Line to add a salutation. Word Mail Merge Truncating Text The time now is 07:34 AM.

A final limitation is that Word places a limit on the number of characters in the SQL statement that it issues - either 255 or 511 characters depending on the connection But before you begin the merge process, look at the data to see what the fields are (First Name, Last Name, Product, for example) and get an idea of the fields I am glad to be a part of this forum. Share Share this post on Digg Del.icio.us Technorati Twitter Microsoft MVP - Excel Reply With Quote Page 1 of 3 123 Last Jump to page: « Previous Thread | Next Thread

So there was a maximum of 255/256 (I forget which). Lorem Ipsum Choose the data you want to include by clicking the Mailings tab and clicking Edit Recipient List. Privacy statement Community Resources O365 Technical Network MSDN Forums UserVoice Stack Overflow Follow Us Twitter Facebook Office Dev Blog © 2017 Microsoft United States - English Terms of Use Trademarks Privacy Some of the product descriptions are very long and make for a sloppy order form.

Mail Merge Character Limit Word 2013

Friday, December 05, 2014 10:03 AM Reply | Quote 1 Sign in to vote AFAIK Starain is correct, i.e. To match a field, click Match Fields. Mail Merge More Than 255 Characters Preview post Submit post Cancel post You are reporting the following post: Limit Characters of MergeField in Word This post has been flagged and will be reviewed by our staff. Mail Merge Character Limit Word 2010 I am only given access to modify the quote report.

That is why I don't want to touch the database.Thanks Flag Permalink This was helpful (0) Collapse - If Word can import ... my review here The Print Documents selection displays the Merge To Printer dialog box so that you can choose the records you want to print. Click the Mailings tab and then click Start Mail Merge to see your choices. You could test it to verify. Mail Merge Cutting Off Text

I would like to avoid using VB and enter it write in the mergefield code something like the following example I found that that uses IF, TRUE, FALSE arguments to display But anything after the 12th record only pulled the first 255 characters in the cells that had more than that. Andrew, don't you just find it odd that that works? click site Full Bio Contact See all of Katherine's content × Full Bio Katherine Murray is a technology writer and the author of more than 60 books on a variety of topics, ranging

If you're adding data from an existing file, click the Data Sources arrow in the bottom-right corner of the Select Data Source dialog box and select the file type you want Word can use data from a wide variety of sources, so don't worry — you'll get to import the data in the next step. Figure B Begin the process by choosing the type of document you want to create.

All header fields must be filled in.

There's loads of info here: Word: Problems with Excel data sources Share Share this post on Digg Del.icio.us Technorati Twitter Microsoft MVP - Excel Reply With Quote Sep 24th, 2013,04:29 PM For this field use a calculated field like left$([originalfield],4). Then, in the Match Fields dialog box, click the arrow of the field you want to match and select the field in your data file that you want to match to Privacy Policy | Terms of use | Contact Us CNET Reviews Best Products Appliances Audio Cameras Cars Networking Desktops Drones Headphones Laptops Phones Printers Software Smart Home Tablets TVs Virtual

Keep in touch! That's one of the great things about the Word merge process — you can import your data list as it is and then use only the elements you need. Excel - Tips and Solutions for Excel Privacy Statement Terms of Service Top All times are GMT -4. http://upxpress.net/mail-merge/word-mail-merge-with-if-and-and.php Can I change this?

Please refer to our CNET Forums policies for details. However, I would also check the specific situation, because it is always possible that a specific interface such as Interop will impose its own limitatons. (I am pretty sure it will AFAIK, that 255/256 limit applies to all Jet/ACE data sources, including the situation where you retrieve data from a SQL Server database via a Jet/ACE connection, the situation where you retrieve by Kees Bakker / October 3, 2006 11:47 PM PDT In reply to: Not Using Access Flag Permalink This was helpful (0) Collapse - Data is imported direct from Manufacturer by